Event Crew Documents & Forms

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Everything You Need to Know to Run a QOC Event

We'd like to make it as easy as possible for all our volunteers to know what to do and to enjoy our tradition of running friendly, well-organized events. The following documents include guidelines and tips we encourage our volunteers to read and understand in advance.

• Event Director Handbook: including the Registration Crew Handbook and the Beginner Instruction Guidelines
• Registration Crew Handbook: as an individual document so that registration volunteers can get just what they need
• Beginner Instruction Guidelines: an individual document so that volunteer instructors can get just what they need
• Volunteer Schedule Template: Excel spreadsheet to help event directors keep track of which volunteer is scheduled to do what & when
• QOC Accounting Spreadsheet: Excel workbook with embedded macros to use for event accounting (updated June 2019)
• IOF Guidelines for Course Planning: written for planning world class events, but has many examples and principles that apply just as well to course setting high-quality local events